Glendale Document Scanning Services
Companies across Glendale use document scanning to digitize records into electronic records. After it is in an electronic format, documents are a lot easier to manage. If a document is needed it is available with a simple keyword query. Access to every document can be modified to individual workers.
This protects each document on a need to know basis. Usage should be controlled to prevent employees from taking the private information of employees and customers. Each record has a lifespan and an EDM (electric document management) system will instantly erase outdated records.
Create a Document Scanning Procedure
The beginning step is to work on a record retention plan. Codify how long to retain each type of document. Then determine what employee requires access to them. This should be distributed to every user.
Now it is time to shred all of the unneeded records. Have anyone who uses company records to shred documents that should be destroyed. Also, provide shredding containers around your company. Ask employees to organize their personal records using the company document management policy and destroy documents past its usefulness. There is no need to digitize documents that are not required.
Step three is to determine what documents will be accessed going forward. The costs of document scanning grow with the number of times the document is used and shared. If it will never be used going forward then just keeping the original document is the superior option. What is left is what you should scan.
Next, it is time for the actual scanning. You can purchase scanners and give the work to your employee or contractor. Or you can also find a scanning service. If you have a small amount then using an employee should work. But as you grow the number of documents this will overwhelm your equipment.
Get Free Quotes on Document Scanning Services in Glendale, AZ
The Glendale Document Shredding local network providers make the digitizing process easy for your business, by using speed scanning equipment and services that specialize in this work daily. They prepare the documents and then shred them.
Give us a call to learn more at (623) 223-8220, or fill out the form to left today!